Managing Rectification Requests (GDPR Article 16)

Overview

Under Article 16 of the GDPR, individuals have the right to request that inaccurate personal data be corrected without undue delay. This obligation requires companies to establish fast and secure processes for verifying and rectifying stored data across systems.

Legal Requirements

When a rectification request is received, the organization must:

• Assess the validity of the request
• Update inaccurate personal data in all affected systems
• Ensure changes are logged and traceable
• Notify any third parties who have received the data
• Respond without undue delay

Implementation Challenges

• Decentralized data storage across business units
• Manual validation and update processes
• Lack of unified audit logging
• Complex dependencies between data entities
• Difficulty in notifying integrated third-party services

Espresso's Solution

Espresso Data Privacy provides an orchestration engine that automates the full rectification lifecycle:

• Central dashboard for request intake and tracking
• Automated data validation and update propagation
• Cross-system synchronization through RESTful APIs
• Audit logging for traceability and compliance
• Integrated notification workflow for affected systems and third parties

Business Benefits

• Reduced operational complexity and manual workload
• Improved data quality and integrity
• Regulatory compliance with full transparency
• Quick implementation and scalable across departments
• Minimized risk of fines and data disputes

For more GDPR use cases, see our product documentation or explore the reference implementation.